|Location||Maputo, Maputo, Mozambique|
The Aurum Institute is offering a great opportunity to suitably qualified and experienced staff to contribute towards our mission to improve the health of people and communities through innovation in Global Health Research and Systems.
We are focused on research, support and implementing integrated approaches to managing TB and HIV.
|Industries||Ngo / Non-Profit|
PURPOSE OF THIS ROLE
Responsible to competently manage the front office / reception and the main switchboard / telephone system
TECHNICAL WORK RESPONSIBILITIES
Reception and Administration
Effective receptionist / front office service
Effective answering and transferring of calls
Screening of telephone calls to the various functionaries
Accurate message delivery (email & telephone messages to staff members)
Switchboard and telephone system management
Reporting of faulty telephones and monitoring of repairs
Monthly updating of the Aurum Mozambique Office Emergency Telephone list
Sorting and distribution of incoming and outgoing mail
Maintain register and control of Internal Mail
Sending, receiving and distribution of courier packages
Sending, receiving and distribution of faxes
Typing of documents
Drafting and preparation of correspondence, including own correspondence
Preparation of materials and documentation for meetings, workshops, functions and visitors programmes
General administration support
Set up and maintain filing systems and logbooks
Housekeeping: ensuring that the reception / front office and staff patio are kept clean, neat and tidy at all times.
Recording and reporting of Aurum Mozambique Office general maintenance and repairs to the Building Manager
Booking of Boardrooms, Training Rooms and Meeting facilities.
Logistical arrangements pertaining to catering.
Ensure that the Reception / Front Office and staff patio is opened and locked appropriately each day.
Management of petty cash
Ordering of stationery/supplies
YOU MUST HAVE
One-year certificate from college or technical school
Efficient in Microsoft office
Work Proven Experience
At least 2 years’ reception/admin experience
Willing to work overtime
Proficient personal computer skills including electronic mail, record keeping, routine database activity, word processing, spread sheet, graphics.
|Job Closing Date||31/12/2018|