Grants Management Specialist

Company Aurum Group
Reference # GMS/WC/PS/08012021
Published 08/01/2021
Contract Type Permanent
Salary Market Related
Location Malmesbury, Western Cape, South Africa
The Aurum Institute is offering a great opportunity to suitably qualified and experienced staff to contribute towards our mission to improve the health of people and communities through innovation in Global Health. We are focussed on researching, supporting and implementing integrated approaches to managing TB and HIV.
An opportunity has arisen for a Grants Management Specialist to be part of the Aurum Institute and you are welcome to apply should you meet the requirements for the position.
Job Functions Administration,Finance
Industries Healthcare,Ngo / Non-Profit
You will be required to:
Core Accountability
Grants Management and Administration
Liaise with Internal and External Stakeholders

Grants Management and Administration:
Implementation of the overall Grants Management Strategy
Search for new funding opportunities on a continuous bases and the distribution of new funding opportunities for the Division
Preparation, coordination, consolidation, review, submission and tracking of grant proposal and renewal applications for the Division
Support the Divisional Managing Director and the Regional Grants Manager relating to pre-, post award and closeout grants management and administration
Submission of letters of inquiry, proposals, reports and other correspondence to Donors for the Division
Monitoring, Evaluation and Management of Subrecipients
Contract Management relating to liaising with Aurum’s Independent Attorney for review, drafting and signing of contracts for the Division
Attend to queries regarding new and current grant awards pertaining to the areas of grant compliance, management and administration within the Division
Writing of policies, standard operating procedures, working practice guidelines, training manuals and any ad-hoc requirements relating to grants management and administration
Provide training on grant compliance and management within the Division
Maintain Donor pipeline reports showing new and renewal grants submitted and received, previous and current funding pipelines for the Division‘
Preparation of schedules and discussions with auditors to support any external and internal or Donor audit requirements relating to the Division’s grant awards
Comply with all policies, practices and procedures according to prescribed Company, Division, Statutory and Donor policies, procedures and regulations
Participate in pro-active team efforts to achieve Division and Company goals

Liaise with External and Internal Customers
Consult and liaise with Stakeholders regarding change in area of an existing grant which may have an impact on the compliance with the grant’s funding agreement or Donor’s policy, procedures and regulations
Serve as liaison to Donors, promoting research and the effort to secure new funding opportunities
Liaise with Stakeholders and informing them when contracts need to be renewed and reviewed.

Qualification/Professional Membership:
Minimum requirements: Financial or Business degree/diploma
Preferred: Post graduate

Advantageous: Grant/Business management and/or administration certificates
Donor Rules and Regulations Training/Workshop Certificates, specifically for CDC, USAID and NIH/NIAID

Minimum of 3 years’ experience in grants compliance, management and administration environment, specifically:
Preparation, coordination, consolidation, review, submission and tracking of grant proposal and renewal applications;
Preparation, coordination, consolidation, review, submission and tracking of grant awards financial and programmatic reporting, revisions and prior approval requests;
Administration, management and compliance monitoring and evaluation of grant awards in accordance with applicable Donor Rules and Regulations, including Subrecipient monitoring, evaluation and management; and
Preparation, coordination, consolidation, review and reporting of Pre-, Post Award and Closeout Assessments and Audit requirements.

Skills: Technical, Functional & Behavioural:
Ability to read, analyze and interpret the most complex documents. Ability to respond effectively to the most sensitive inquiries or complaints. Ability to write speeches and articles using original or innovative techniques or style. Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management, public groups, and/or board of directors.
Ability to define problems, collect data, establishes facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Prioritize, organize and delegate assignments
Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Presentation skills
Good problem solving skills

Own car
Valid Driver’s license
Moderate overnight travel (30%) by land and/or air
Presentation skills
Prioritize, organize and delegate assignments
Ability to work under pressure
Detail orientated
Excellent communication skills, both oral and written

NB: Non –South African citizens must have a valid work-permit

Please provide current relevant references for background checks; and you will be reporting to the Managing Director: Health Systems Division and an indirect reporting to the Regional Grants Manager.

Whilst all applications will be carefully considered, only short-listed applicants will be interviewed. If you do not hear from us within 21 days of the closing date, please accept that your application has been unsuccessful. All interviewed applicants will receive feedback as part of our continued drive towards people development.

The Aurum Institute is an equal-opportunity employer.

It starts with me; let’s work together in the fight against TB and HIV
To seek, to find, to share, to care
Job Closing Date 19/01/2021
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